How to Build a Searchable Archive for Your Personal and Work Documents
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How to Build a Searchable Archive for Your Personal and Work Documents

15:42 Jan 18, 2026
About this episode
Albert Einstein once said, “Organised people are just too lazy to go looking for what they want.” And I think he makes a very good point.  Links: Email Me | Twitter | Fac ebook | Website | Linkedin   Mastering Digital Notes Organisation Course The File Management Course Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack  The Working With… Podcast Previous episodes page Script | 401 Hello, and welcome to episode 401 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show.  Last week’s episode on what to keep in your notes sparked a lot of follow-up questions around the concept of how to organise notes and digital files.  In many ways, this has been one of the disadvantages of the digital explosion. Back in the day, important documents were kept inside filing cabinets and were organised alphabetically. Photos were mostly kept in photo books, which were then thrown into boxes and hidden under beds or in the attic.  The best ones were put in frames and displayed on tables and mantelpieces—something we rarely do today.  And notebooks, if kept, were put at the bottom of bookshelves or in boxes.  The limiting factor was physical space. This meant we regularly curated our files and threw out expired documents.  The trouble today is that digital documents don’t take up visible physical space, so as long as you have enough digital storage either on your computer’s hard drive or in the cloud, you can keep thousands of documents there without the need to curate and keep them updated.  Eventually, it becomes practically impossible to know what we have, where it is, or even how to start finding it if we do know what we want to find.  So, before I continue, let me hand you over to the Mystery Podcast Voice for this week’s question. 
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